Approval Workflow and
Signatures

Workflow summary

Draft → (Submit for Review) → Review → (All steps signed) → Final Approve → Approved

Approvals tab during review

Each approval step shows:

Column	Description
Step	Order and role (Manufacturer, Customer, Third party)
Assigned to	User or external signatory
Status	Pending / Approved / Rejected
Actions	Sign digitally, Send invitation, Reject

Digital Signature Modal

Screen Overview

Purpose: Capture a legally traceable digital
signature for an approval step.
When to use: Assigned signatory clicks Sign
digitally on the Approvals tab.

Screenshot

Field Reference

Field	Description	Required
Saved signature	Pre-stored signature from user profile	No
Draw signature	Canvas for new signature	Yes (if not using saved)
Comment	Optional signing comment	No

Action Buttons

Button	Description
Use this signature	Apply stored signature from profile
Clear	Erase drawn signature
Cancel	Close without signing
Sign	Submit signature for this step

User Instructions —
Sign an approval step

1. Open a WPS in Review status.
2. Go to the Approvals tab.
3. Click Sign digitally on your assigned step.
4. Use Use this signature or draw on the canvas.
5. Add an optional comment.
6. Click Sign.
7. When all steps are signed, use Actions → Final Approve
   WPS.

Changing WPS content after a signature invalidates signatures and
requires re-signing.

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